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Privacy Policy

Summary

Here's what you need to know about how we collect and use your data. Too busy to read the full policy? You can click below for the highlights in Plain English.

  • TVNP is the Data Controller. This means we decide how and why your information is used. Although we are currently based with the Tees Valley Wildlife Trust, we are responsible for keeping your data safe.

  • We mostly collect things like your name, phone number and email, when you sign up for our newsletter or join an event. Where we work with partners, we may collect additional details with your prior agreement. We also collect some technical info, like your IP address, when you browse our website to help us understand how the site is being used.

  • Usually, it comes directly from you. However, if one of our Partners (like a local council or wildlife group) shares your contact details with us for a project, we will tell you exactly who gave us that information when we first get in touch.

  • We only share your information when it is strictly necessary.
    With our Host: We share data with the Tees Valley Wildlife Trust for office support, IT hosting, and legal admin.
    With Partners: If you are involved in a specific project, we may share relevant details with our partners (like local councils).
    With Service Providers: We use secure platforms like Wix and Eventbrite to run our website and events.
    Never for Sale: We never sell your data or share it with third parties for their own marketing.

  • Because our website is built on Wix, some information might be stored on secure servers outside the UK (like in the US). We only do this using high-level legal protections to ensure your data stays as safe as it is at home.

  • Only as long as we actually need it to work with you or to meet legal rules. If you’re on our mailing list, you can unsubscribe at any time by letting us know via the email links on this website.

  • You are in control. You can ask to see what data we have on you, ask us to fix mistakes, or tell us to delete your info entirely. Just send us an email via the links on this website.

  • Please talk to us first so we can fix it! If you’re still not satisfied, you can contact the Information Commissioner’s Office (ICO), the UK’s data watchdog, at ico.org.uk or call them on 0303 123 1113.

The full policy

Privacy & Data Protection Policy
Tees Valley Nature Partnership (TVNP)
Effective Date: 22.04.2026 | Review Date: 01.04.2027

1. Who We Are (Data Controller)

Tees Valley Nature Partnership (TVNP) is the Legal Data Controller for all personal information processed through this website and our partnership activities.


Current Hosting Arrangement: TVNP is currently hosted by the Tees Valley Wildlife Trust. Where appropriate, responsibilities for data processing may be shared or governed by formal agreement. While the Trust provides our operational base, TVNP is responsible for data compliance in regard to the Tees Valley Nature Partnership Website and any data collected therein.


Contact Us: For any data protection queries, contact us at:
Email: infoTVNP@teesvalleynaturepartnership.org.uk
Address: Margrove Heritage Centre, Margrove Park, Boosbeck, Saltburn-by-the-Sea, TS12 3BZ.

2. Compliance Framework

We manage your data in strict accordance with UK law, specifically:

 

  • UK General Data Protection Regulation (UK GDPR)

  • Data Protection Act 2018

  • Data (Use and Access) Act 2025

  • Privacy and Electronic Communications Regulations (PECR)

3. How We Might Receive Your Information

We collect data directly from you (e.g., via forms) and occasionally from our Partners.


Data from Partners: If we receive your information from a third-party partner (such as a local authority or environmental body), we will notify you of the original source of that data at the first point of contact.


Automated Collection: When you visit our site, we may collect technical data (IP addresses, browser type) via our website platform, hosted by Wix.

4. Cookies & Tracking

We use cookies to improve your experience and monitor site performance.


Our website uses cookies powered by Wix. Under the Data (Use and Access) Act 2025, certain strictly necessary and statistical cookies may be used without prior consent to ensure the site functions correctly.


You can read more about our cookie policy by following the link that appears on screen when you access this website.

5. Local and International Data Transfers

As we use global service providers (like email services, Wix and Eventbrite), your data may be stored on servers outside the UK, including the USA or EEA.


Safeguards: We only transfer data to countries that meet UK standards or where robust legal protections, such as Standard Contractual Clauses (SCCs) or the UK International Data Transfer Agreement (IDTA), are in place.

6. Data Sharing

Personal data collected through TVNP activities (including website enquiries, event registrations, and partnership engagement) may be shared with our host organisation, Tees Valley Wildlife Trust, where necessary for:


Administrative & IT Support: Including system hosting and technical troubleshooting.
Event Management: Coordinating logistics for partnership activities.
Financial Processing: Managing invoices or grant-related data.
Legal & Governance Compliance: Ensuring the partnership meets its statutory obligations.

7. Our Commitment to Security

Data is only shared where there is a clear and lawful basis to do so. TVNP and Tees Valley Wildlife Trust operate under a formal agreement to ensure your data is handled securely in accordance with the UK GDPR, the Data Protection Act 2018, and the Data (Use and Access) Act 2025.


We ensure that all shared personal data is:

 

  • Processed fairly and transparently.

  • Used only for these specific, agreed purposes.

  • Stored securely with restricted access.

  • Not retained longer than necessary for the partnership's work.


No External Sharing: Personal data is never sold or shared for third-party marketing purposes.
For any questions regarding these data-sharing arrangements, please contact: infoTVNP@teesvalleynaturepartnership.org.uk

8. Your Rights

You have the right to access, correct, or delete your data. Under the 2025 Act, we will conduct all reasonable and proportionate searches to fulfil your requests and aim to respond within one month.

9. How to Complain

If you have concerns, please contact us first. If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Website: https://www.ico.org.uk
Helpline: 0303 123 1113
Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

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